KortanaFX Privacy Policy

1. General Provisions

1.1. This Privacy Policy applies to all information that KortanaFX can receive about the user while using its website, programs, and products.

1.2. Use of KortanaFX services implies unconditional agreement with this Privacy Policy and the conditions for processing personal information specified therein.

1.3. In case of disagreement with the terms of the Privacy Policy, the user must cease using KortanaFX services.

2. Key Terms Used in the Policy

2.1. Personal Information – any information relating to a directly or indirectly identified or identifiable natural person (data subject).

2.2. Processing of Personal Information – any operation or set of operations performed on personal data, whether or not by automated means.

2.3. Confidentiality of Personal Information – mandatory requirement for KortanaFX or other persons who have gained access to personal data to prevent their dissemination without the consent of the subject of personal data or the presence of other legal grounds.

2.4. User – any individual accessing the KortanaFX website and using its services.

2.5. Cookies – a small piece of data sent by a web server and stored on the user’s computer, which the web client or web browser sends back to the server each time the user accesses the website.

3. Operator’s Main Rights and Obligations

3.1. KortanaFX, as the operator of personal data, has the right to:

• Collect, store, and use personal information provided by users
• Update, block, or delete personal information if it is incomplete, outdated, inaccurate, or obtained unlawfully
• Transfer personal information to third parties in cases stipulated by applicable legislation
• Use personal information for the purposes specified in this Privacy Policy
  
  

3.2. KortanaFX, as the operator of personal data, is obliged to:

• Use the information exclusively for the purposes specified in this Privacy Policy
• Ensure the confidentiality of personal information
• Protect personal information from unauthorized access
• Take necessary organizational and technical measures to protect personal information

4. Main Rights and Obligations of Personal Data Subjects

4.1. Users, as subjects of personal data, have the right to:

• Receive information regarding the processing of their personal data
• Request correction of inaccurate or incomplete personal data
• Request deletion of their personal data
• Withdraw consent for the processing of personal data
• Object to the processing of personal data for marketing purposes
  
  

4.2. Users, as subjects of personal data, are obliged to:

• Provide accurate and up-to-date personal information
• Update personal information in case of changes
• Comply with the terms of this Privacy Policy

5. Principles of Personal Data Processing

KortanaFX adheres to the following principles when processing personal data:

5.1. Lawfulness, fairness, and transparency
5.2. Purpose limitation
5.3. Data minimization
5.4. Accuracy
5.5. Storage limitation
5.6. Integrity and confidentiality
5.7. Accountability

6. Conditions for Processing Personal Data

6.1. KortanaFX processes personal data under the following conditions:

• With the consent of the subject of personal data
• To fulfill legal obligations
• To protect the vital interests of the subject of personal data
• For the performance of a task carried out in the public interest
• For the purposes of the legitimate interests pursued by KortanaFX or by a third party

6.2. KortanaFX does not process special categories of personal data (such as racial or ethnic origin, political opinions, religious or philosophical beliefs) without explicit consent or unless required by law.

7. Procedure for Collecting, Storing, Transferring, and Other Types of Processing Personal Data

7.1. Collection of Personal Data

KortanaFX collects the following types of personal data:

7.2. Storage of Personal Data

• Personal data is stored on secure servers located in the European Union
• Data retention period: 5 years after the last user activity or as required by applicable laws
• Regular backups are performed to prevent data loss
  
  

7.3. Transfer of Personal Data

KortanaFX may transfer personal data to third parties in the following cases:

• To trusted partners providing essential services (e.g., payment processing, customer support)
• To comply with legal obligations or respond to lawful requests from public authorities
• In the event of a merger, acquisition, or sale of assets
  
  

7.4. Other Types of Processing

• Data analysis for service improvement and fraud prevention
• Customization of user experience and content
• Marketing communications (with user consent)

8. Confidentiality of Personal Data

8.1. KortanaFX implements the following measures to ensure the confidentiality of personal data:

• Encryption of data in transit and at rest
• Access controls and authentication mechanisms
• Regular security audits and vulnerability assessments
• Employee training on data protection and confidentiality
  
  

8.2. KortanaFX employees who have access to personal data are obliged to maintain its confidentiality and are subject to disciplinary action for violations.

9. Final Provisions

9.1. Changes to the Privacy Policy

• KortanaFX reserves the right to make changes to this Privacy Policy
• Users will be notified of significant changes via email or website notification
• Continued use of KortanaFX services after changes implies acceptance of the updated Privacy Policy
  
  

9.2. Governing Law and Jurisdiction

• This Privacy Policy is governed by the laws of [Jurisdiction]
• Any disputes arising from this Privacy Policy shall be subject to the exclusive jurisdiction of the courts of [Jurisdiction]
  
  

9.3. Contact Information

For any questions, concerns, or requests regarding this Privacy Policy or the processing of personal data, please contact KortanaFX at:

Email: [email protected]
Address: [KortanaFX Office Address]

9.4. Data Protection Officer

KortanaFX has appointed a Data Protection Officer who can be contacted for any data protection related inquiries:

Email: [email protected]

9.5. Complaint Procedure

If you believe that KortanaFX has not adhered to this Privacy Policy or has processed your personal data in violation of applicable data protection laws, you have the right to file a complaint with the relevant supervisory authority.

9.6. Children’s Privacy

KortanaFX does not knowingly collect or process personal data from individuals under the age of 18. If we become aware that we have collected personal data from a child under 18, we will take steps to delete the information as soon as possible.

9.7. International Data Transfers

When transferring personal data outside the European Economic Area (EEA), KortanaFX ensures that adequate safeguards are in place, such as:

• Standard Contractual Clauses approved by the European Commission
• Binding Corporate Rules for transfers within a corporate group
• Adherence to approved codes of conduct or certification mechanisms
  
  

9.8. Data Breach Notification

In the event of a personal data breach, KortanaFX will:

• Notify the relevant supervisory authority within 72 hours of becoming aware of the breach, where feasible
• Inform affected users without undue delay if the breach is likely to result in a high risk to their rights and freedoms
  
  

9.9. Data Protection Impact Assessment

KortanaFX conducts Data Protection Impact Assessments (DPIAs) when introducing new technologies or processing activities that are likely to result in a high risk to the rights and freedoms of individuals.

9.10. Privacy by Design and Default

KortanaFX implements appropriate technical and organizational measures to ensure that, by default, only personal data necessary for each specific purpose of the processing are processed.

9.11. Record of Processing Activities

KortanaFX maintains a record of processing activities under its responsibility, containing all categories of processing activities carried out on behalf of users.

9.12. Cookies and Similar Technologies

KortanaFX uses cookies and similar technologies to enhance user experience and collect usage information. Users can manage their cookie preferences through their browser settings. For more information, please refer to our separate Cookie Policy.

9.13. Third-Party Links

The KortanaFX website may contain links to third-party websites. This Privacy Policy does not apply to those websites, and users are encouraged to review the privacy policies of any third-party sites they visit.

9.14. Data Portability

Users have the right to receive their personal data in a structured, commonly used, and machine-readable format, and to transmit this data to another controller without hindrance from KortanaFX.

9.15. Automated Decision-Making and Profiling

KortanaFX may use automated decision-making and profiling in certain circumstances, such as for fraud prevention or to provide personalized services. Users have the right to object to such processing and to request human intervention in the decision-making process.